Introduction

Make an unequivocal statement about your user privacy.

Specify what information you take from the users and give the reason for the collection of same.

Information We Collect

• Personal Information: Name, email address, An IP Address.
• Usage Data: Information about users’ access to and interaction with your website, pages watched, and time spent on them for example.
• Cookies and Tracking Technologies: Explain how you utilise cookies to enhance user experience and collect information on users.

How We Use Your Information

To Provide Services: To deliver content and services to the users.

To Improve Our Services: To study user behaviour and optimise the user experience.

For Marketing Purposes: Marketing newsletters, promotion offers or personalised advertisements or recommendations.

To Comply with Legal Obligations: In respect with legal rules and policies.

Sharing Your Information

Clarify whether user data is shared with third party services or partners for any particular purpose.

If it is so, state the purpose of sharing and the level of protection mechanisms.

Data Security

Depending on the category of users, there are also measures to safeguard the pertaining data such as encryption and secured servers.

It touches on the aspects of management regarding data breaches and any other incidents.

User Rights

User rights include for instance, the right to see, amend, or erase the personal information they have provided.

Illustrate how users can exercise such user rights.

Children’s Privacy

For example if it is not designed for children at all, then make that clear.

For the informal focus group discussions, if you are recruiting children for the research, state which applicable children privacy regulations you are seeking to comply with e.g. COPPA.

Amendments to this Policy

Make it clear that you may revise this policy over time and notify users of material changes.

How users can Contact You

Add some details related to the audience in case they may have a few queries or complaints.

Terms of Service

Configuring Your Website for Use: Terms and Conditions

Use a header that indicates the terms of service which are applicable for the visitors on the site.

User Conduct

Summarise the basic manners and ethics any user is supposed to exhibit and includes banning of activities that may be against the law or may cause harm.

Elaborate the impacts of the violation of such terms on the violators.

Intellectual Property

Include the jurisdictional clauses explaining who owns what on the pages of the website.

Explain the conditions in respect of use in a non-exhaustive list of copyright material usage.

Disclaimer of Warranties

Deny any Declarations made, regarding the validity or the scope of the content provided on the pages.

Limitation of Liability

Declare the limits in respect of user expectations from your services in regards to potential damage or loss sustained due to employing your resources.

Indemnification

Please make it clear to the users that the information contained herewith is proprietary and no one is authorised to make use of such information unless directed by the authorised person.

Termination

How do you define when such an access to the service will be suspended over a specific user account.

Finally, remember to reiterate your core ideas:

Keep it Basic: The choice of words should be easy and to the point.

Avoid Concealment: Provide detailed information on how you handle data.

Observe Legality: Make sure that all relevant policies are in conformance with applicable laws and regulations.

Amend and Alter: Regularly review and amend your privacy policy and practices to take into account any new legal requirements, policy changes or developments in the practice of your website.

If you seek more tailored and practical legal services, it would be ideal to seek the services of a lawyer.